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Agreed Constitution

This is the constitution of Langlees Parent Council.
 
 
Objectives 
 
The objectives of the Parent Council are:
 
1.      To work in partnership with the school to create a welcoming school which is inclusive for all parents
2.      To promote partnership between the school, its pupils and all its parents
3.      To develop and engage in activities which support the education and welfare of the pupils
4.      To identify and represent the views of the parents on the education provided by the school and other matters affecting the education and welfare of the pupils
 
 
Membership
 
The membership will include a minimum of five parents of children attending the school. The maximum size will include eleven parents of children attending the school. The headteacher also has a right and duty to attend Langlees Parent Council meetings as the principal advisor.
 The parent members of the Parent Council will be selected for a period of two years, after which they may put themselves forward for re-selection if they wish.
 
Any parent(s) of a child at the school can volunteer to be a member of the Parent Council. In the event that the number of volunteers exceeds the number of places setout in the constitution, members will be selected by ballot. Parent volunteers will be asked to come forward at the Annual Meeting each year or they may volunteer to join the Parent Council at any time to fill existing parent vacancies.
 
The Parent Council may co-opt up to four additional members to assist it with carrying out its functions. These additional members may be drawn from the school teaching staff, the local church or the wider local community.
 
Co-opted members will be invited to serve for two years, after which time the Parent Council will review and consider requirements for co-opted membership.
 
A standing invitation to attend Parent Council meetings will be sent to the relevant local councillor(s).
 
 
Office Bearers
 
The Chair, Vice-Chair and Treasurer of the Langlees Parent Council will be appointed by the Parent Council members immediately following its formation. Office bearers will be elected by being proposed and seconded by other Parent Council members. Office bearers will normally serve for two years. If an office bearer position becomes vacant, it will be filled at the next Parent Council meeting.
 
The Parent Council will be chaired by a parent of a child attending Langlees Primary School. If the child ceases to be a pupil, a new Chair will be agreed at the next meeting.
 
The Parent Council will appoint a Clerk who will be paid to carry out his / her duties.
 
Contact details of office bearers and the Clerk will be sent to Falkirk Council Education Services.
 
 
Annual Meeting
 
The Annual Meeting will be held in September of each year. A notice of the meeting including date, time and place will be sent to all members of the Parent Forum at least two weeks in advance. The meeting will include:
 
  • A report on the work of the Parent Council and its committee(s) 
  • Selection of any new Parent Council members 
  • Discussion of issues that members of the Parent Forum may wish to raise 
  • Approval of the accounts and appointment of the auditor 
  • Any other business as required 
 
 
General Meetings
 
The Langlees Parent Council will meet at least once every school term unless additional meetings are required to discuss specific topics. A notice of when the meetings are to take place will be included in the school newsletter, posted on a noticeboard at the school, included in the school calendar issued to all parents, a notice in the local newspaper and issued via text message using Groupcall.
 
Should a vote be necessary to make a decision, each member at the meeting will have one vote, with the Chair having a casting vote in the event of a tie.
 
If two members of the Parent Forum request a special general meeting to discuss issues falling within the Parent Council’s remit, the Parent Council shall arrange this. The Parent Council shall give all members of the Forum at least two week’s notice of date, time and place of the meeting and notice of matters to be discussed.
 
Any member of the Parent Council can request that an additional meeting be held, and all members of the Parent Council will be given at least one week’s notice of date, time and place of the meeting.
 
If a parent member acts in a way that is considered by other members to undermine the objectives of the Parent Council, their membership of the Parent Council shall be terminated if the majority of parent members agree. Termination of membership would be confirmed in writing to the member.
 
Meetings of the Parent Council shall be open to the public, unless the Parent Council is discussing an issue which it considers should be dealt with on a confidential basis. In such circumstances, only members of the Parent Council and the Headteacher, or his or her representative, can attend.
 
 
Minutes of Meetings
 
The Chair and the Clerk will produce the agenda, in agreement with the headteacher, and it will be circulated to all members of the Langlees Parent Council at least one week before the meeting takes place.
 
Copies of the minutes of all meetings will be available to all parents of children at Langlees Primary School and to all teachers at the school. Copies will be available from the school website and from the Clerk to the Parent Council and school office on request.
 
A copy of the agreed minutes will be sent to Falkirk Council Education Services.
 
 
Finances
 
The Treasurer will open a bank or building society account in the name of the Parent Council for all Parent Council funds. Withdrawals will require the signature of the Treasurer and one other member of the Parent Council. There will be three approved signatories in total.
 
The Treasurer will keep an accurate record of all income and expenditure, and will provide a summary of this for each Parent Council meeting and a full account for the Annual Meeting. The Parent Council accounts will be audited by an independent verifier appointed at the previous Annual Meeting.
 
The Parent Council shall be responsible for ensuring that all monies are used in accordance with the objectives of the Parent Council.
 
Changes to the Constitution
The constitution will be reviewed every two years and changed when deemed necessary by the majority of the Langlees Parent Council members. The Parent Forum will be consulted on any proposed change. 
 
Dissolution of Parent Council
In the event that the Parent Council ceases to exist any remaining funds should be returned to the local authority to be distributed for the benefit of the children at the school.